We’re Hiring a
Business Coordinator!

Job Summary

We’re looking for a half-time Business Coordinator to join our team of committed professionals. The person in this position will be the organizational hub of a fast-paced media company, providing communication and connection among team members, advertising clients, and subscribers. The ideal candidate will possess a range of skills, have a commitment to positive and effective communication, and be a stickler for details and deadlines with a high degree of professionalism and infinite good humor. Office is located in Barrio Viejo, Downtown Tucson. As a part-time position, hours are flexible, and every week has a different set of priorities. This is job requires a high level of organization, attention to detail, and self-direction.

Summary of Responsibilities and Duties

• Manage advertising client data.
• Advertising services support.
• Customer service.
• Quality control for advertising.
• Subscription management.
• Assistant to Publisher
• General office support.

Specific Duties

Maintain relationships with current advertisers through regular contact via phone and email (this not a sales role, but a customer service and client retention role)

• Provide overall support of database to manage all client information.
• Assist sales department personnel

Manage and procure ad design assets for art department; coordinate flow of advertising data; manage business functions related to advertising

• Work with designers to manage ad design and production workflow.
• Work with sales staff and publisher on advertising related tasks.
• Review ads for placement, accuracy, and quality.
• Create necessary reports for magazine production tasks.
• Coordinate invoicing, payments, and manage accounts receivable.

Manage Subscriptions

• Provide professional and personable customer service.
• Manage subscriber information using third-party database system.
• Office mail, incoming and outgoing.
• Prepare bank deposits.

Qualifications & Aptitude

• MUST be proficient in Microsoft Office Suite, particularly Excel.
• Familiarity with Filemaker Pro a definite plus.
• Personable with excellent phone skills.
• Possess excellent organizational skills.
• Self-directed, problem-solver, independent.
• This is a Macintosh shop, so proficiency with OSX a must, as is familiarity with Dropbox and G Suite Applications.
• College degree preferred.
• Excellent written communication skills required.
• Have dependable mode of transportation and driver’s license.
• Willing and available to work in Downtown Tucson office.

Please send a brief cover letter and resume to douglas.biggers@gmail.com