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We’re Hiring a
Business Coordinator!


November 10, 2017

Job Summary

We’re looking for a half-time Business Coordinator to join our team of committed professionals. The person in this position will be the organizational hub of a fast-paced media company, providing communication and connection among team members, advertising clients, and subscribers. The ideal candidate will possess a range of skills, have a commitment to positive and effective communication, and be a stickler for details and deadlines with a high degree of professionalism and infinite good humor. Office is located in Barrio Viejo, Downtown Tucson. As a part-time position, hours are flexible, and every week has a different set of priorities. This is job requires a high level of organization, attention to detail, and self-direction.

Summary of Responsibilities and Duties

  • Manage advertising client data.
  • Advertising services support.
  • Customer service.
  • Quality control for advertising.
  • Subscription management.
  • Assistant to Publisher
  • General office support.

Specific Duties

Maintain relationships with current advertisers through regular contact via phone and email (this not a sales role, but a customer service and client retention role)

  • Provide overall support of database to manage all client information.
  • Assist sales department personnel

Manage and procure ad design assets for art department; coordinate flow of advertising data; manage business functions related to advertising

  • Work with designers to manage ad design and production workflow.
  • Work with sales staff and publisher on advertising related tasks.
  • Review ads for placement, accuracy, and quality.
  • Create necessary reports for magazine production tasks.
  • Coordinate invoicing, payments, and manage accounts receivable.

Manage Subscriptions

  • Provide professional and personable customer service.
  • Manage subscriber information using third-party database system.
  • Office mail, incoming and outgoing.
  • Prepare bank deposits.

Qualifications & Aptitude

  • MUST be proficient in Microsoft Office Suite, particularly Excel.
  • Familiarity with Filemaker Pro a definite plus.
  • Personable with excellent phone skills.
  • Possess excellent organizational skills.
  • Self-directed, problem-solver, independent.
  • This is a Macintosh shop, so proficiency with OSX a must, as is familiarity with Dropbox and G Suite Applications.
  • College degree preferred.
  • Excellent written communication skills required.
  • Have dependable mode of transportation and driver’s license.
  • Willing and available to work in Downtown Tucson office.

Please send a brief cover letter and resume to

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